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Basic Policy Regarding Personal Information Protection

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Basic Policy Regarding Personal Information Protection

Ryoichi Gohara
President
Galileo, Inc.

Galileo, Inc. fully acknowledges that the careful protection of personal information is an essential, social duty, and declares that all of its officers and employees will enact a personal information protection management system (hereinafter referred to as PMS) which is set up conforming to JIS Q 15001:2006, and will both properly handle and thoroughly protect personal information.

1. Purpose of PMS

  1. Regulations pertaining to standards and operations for the appropriate handling of personal information.
  2. Code of conduct and specific rules for preventing unauthorized access to personal information and for its loss, destruction, falsification and leakage.

2. Organizational Activity

We practice the following activities in order to realize personal information protection.

  1. All officers and employees abide by laws, national guidelines and other standards pertaining to the handling of personal information.
  2. All home-based staff who have concluded a business trustee and trust agreement with Galileo, Inc. have stipulations concerning personal information protection set into their agreement, and abide by laws, national guidelines and other standards pertaining to the handling of personal information.
  3. We select a personal information protection manager from within the company, give them the responsibility and authority to implement and operate PMS and have him/her carry it out.
  4. We select personal information protection auditors from within the company, regularly audit PMS and confirm and improve company regulations and our operation status.
  5. We display this basic policy on our website (http://www.galileo.co.jp/), in our company brochure and elsewhere so that it can be viewed by anyone at anytime.
  6. We occasionally review PMS and continuously try to improve it.

3. Handling of Personal Information

  1. Implementation of security measures
    In order to avoid trouble where personal information is leaked to the outside, maliciously falsified, lost or damaged, we implement security measures for prevention and correction.
  2. Collection, usage and provision of personal information
    As for the acquisition of personal information, we disclose the reason for its acquisition and purpose of its usage to the relevant individuals, limit its range of use and handle it appropriately.
    Also, we do not use it for any other purpose or supply it to third parties unless agreement from the relevant individual involved is obtained.
  3. Respect for individual rights
    We respect individual rights concerning personal information. We accept individuals' requests for disclosure, modification and deletion of personal information at the following address and telephone number.
  4. Inquiries about personal information (complaints, consultations and requests for disclosure and others)
    For inquires about the management of personal information, please contact a personal information protection manager or the Privacy Office at Galileo, Inc (Ueda Office).
    [ Through this website ] Please send this inquiry form.
    [ Through mail ] 5-3-29 Tokiwagi, Ueda City, Nagano 386-0027
    ATTN: Personal Information Protection Manager, Galileo, Inc.

Revised on September 1, 2006
Enacted on October 1, 2004


Announcements

1. Personal Information Handled by Galileo, Inc.

We handle personal information for the following business activities.

(1) Information regarding specialized and home-based staff (names, addresses and others) to whom we offer jobs (translation, writing/editing, Web programming, assistance, editorial supervision of news site articles, Web production).
(2) Management of membership information for academic society operations and information services.
(3) Personal information received for system development and operations.
(4) Information, including names, professional affiliations and contact details, regarding the representatives of companies or organizations which deal with us.
(5) Information regarding officers, employees and part-time staff working at Galileo, Inc., employment information and information arising from operations of the management system.
(6) Management of membership information in the company-operated SNS
(7) Recruitment and application information
(8) Contact information

2. Purpose of use of personal information handled by Our Company

(1)

Purpose of use of personal information obtained directly by Our Company

If we obtain personal information directly from you, we shall clarify its purpose of use and limit usage to within the scope of that purpose.

  1. To subcontract our services such as translation, writing and editing, web programming, support assistance, news website desk, web creation.
  2. To contact our partner companies and organizations.
  3. To manage information of our company officers, employees and part-time workers, as well as personnel recruitment information.
  4. To manage membership information in the company-operated SNS.
  5. To contact job applicants and to conduct screening for employment.
  6. To respond to inquiries.
(2)

Purpose of use of personal information entrusted to us by our business partners.

We handle personal information entrusted to us by our business partners in order to conduct the following services. We shall limit the use of personal information to the purpose within the scope of agreement for the entrusted business, and not for any other purposes.

  1. To manage membership information such as enrollment and withdrawal, payment of membership fees, etc. in our academic society operations and information services.
  2. To develop and run systems, and maintain and manage servers.

3. Inquiries for Personal Information Subject to Disclosure

"Personal information subject to disclosure" is personal information we have stored in a searchable state. We supply information to individuals when they request disclosure, modification, addition, deletion, disuse and purging (hereinafter referred to as a disclosure, etc.).
Note: With regards to 1. 2) 3) above, if a trustee agreement does not make stipulations for the handling of disclosure, etc., the relevant information is made exempt.

(1) Requests from individuals for disclosure, etc.

When individuals request disclosure, etc., as described below, please contact us at the E-mail address or telephone number displayed in 3) Requests and inquiries for disclosure, etc. / complaint window.

  • Methods for requesting disclosure, etc.
  • Methods for identifying individuals, who request disclosure, etc., as the individuals themselves or as agents entrusted by the individuals
  • Fees for disclosure requests and explanations of usages, and payment options
(2) Usages of personal information subject to disclosure

The purpose of usage of personal information subject to disclosure shall be as stated in 2. 1) a to f.

(3) Personal Information Protection Manager and contact for requesting disclosure, etc. and inquiries

If you have questions regarding our handling of personal information, etc., please contact the Personal Information Protection Manager or the Privacy Office of Galileo, Inc.

Personal Information Protection Manager, Galileo, Inc.
Location: 5-3-29 Tokiwagi, Ueda City, Nagano

Regarding the above-mentioned 1:
1) Information of specialized staff and home-based staff to whom we entrust our business
3) Personal information entrusted to us to develop and run a system
4) Information of contact personnel of our partner companies and organizations
5) Employee information and personnel recruitment information
6) Membership information in our the company-operated SNS
7) Recruitment and application information
8) Contact information

Privacy Office, Galileo, Inc.
[ Through this website ] Please send this inquiry form.
[ Through mail ] 5-3-29 Tokiwagi, Ueda City, Nagano 386-0027
ATTN: Personal Information Protection Manager, Galileo, Inc.

Regarding the above-mentioned 1:
2) Membership information of the academic society operations and information services.

Galileo, Inc. Tokyo Office
Privacy Office for the Academic Society Operations and Information Center
[ Through this website ] Please send this inquiry form.
[ Through mail ] 5-3-29 Tokiwagi, Ueda City, Nagano 386-0027
ATTN: Personal Information Protection Manager, Galileo, Inc.

(4) Name of the authorized personal information protection organization and contact for complaint resolution

Our company is a target business operator of JIPDEC, an authorized personal information protection organization. You can also contact the following for inquiries regarding personal information.

Name: JIPDEC
Personal Information Protection Consultation Service Office at PrivacyMark Promotion Center
Location: 12F, Roppongi First Building, 1-9-9 Roppongi, Minato-ku, Tokyo
Tel: 03-5860-7565/0120-700-779


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